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Quick Dynamics Email Checklist

A final review before you schedule your email.

Email Setup

• Is your From Name and From Email correct?
• Does the From Email include @dynamics.csusm.edu for tracking?
• Is your Reply-To Email correct (no “dynamics,” just @csusm.edu)?
• Is your Subject Line short, specific, and clear?
• Is the Compliance Purpose selected correctly (Commercial vs. Transactional)? (Refer to Step 6 in How to Write and Send a New Email)

Images

• Is your image blurry?
• Is text removed? Or limited?
• Are there too many of them?

Content Accuracy

• Does your content follow university tone and grammar? (Refer to our copy style best practices)
• Are links and buttons tested and working?
• If you have dates or times, are they accurate?
• Is your layout clean, readable, and aligned?
• If using images, do they include alt text for accessibility?

Design & Structure

• Are you using a CSUSM-approved template?
• Does the email include a department-specific or standard header at the top?
• Does your email display correctly on mobile? Did you send yourself a test and use the preview window for mobile?

Final Steps

• Did you mark your email Ready to Send?
• Did you send a test email to yourself or a colleague?
• Have you reached out to comms to send the message?
• Is your list set up? Reach out to IITS.